Graduate Admissions Coordinator (Finance)

This position typically reports to an Admissions Team Administrator or to a higher level administrator of an Admissions department, or other appropriate college or campus unit. This position may work with recent college graduates or students entering specialized graduate programs, such as physical therapy, biomedical sciences, business, engineering, etc. The Graduate Admissions Coordinator performs duties entailing the processing of post-secondary transcripts, test scores and the application
package as a whole in order to refer the application to the appropriate graduate program for proper admissions decision. This position may also work with individuals with disabilities to assist them through special processes, or with International students to assist them with immigration documents, admissions, and assignment to special advisors. This position is more complex than the lower level Enrollment Management Specialist in that this position has much more interaction with the students to provide in depth information about enrollment procedures. This Coordinator position can be distinguished from the Admissions Recruiter/Advisor in that external student recruitment is not a regular function of this position. The Coordinator position is not regularly and customarily required to represent the university at on campus recruitment events and other large venues within and outside the State of Florida.The minimum qualification for this position is a Bachelor's degree in an appropriate area of specialization and one year of appropriate experience or a high school diploma and five years of appropriate experience.
• Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is
conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an
alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration
required for the position of employment as established by the public employer and indicated in the
advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Counsels prospective and currently enrolled graduate students and constituents on the various options regarding graduate admissions, including available graduate programs and articulating the requirements for each program. Anticipates and resolves problems which may delay the admissions referral and admissions decision process.
• Processes, maintains, and ensures the accuracy of records and files on assigned applications received from new, transferring, or returning former students seeking admission to graduate degree programs. Contacts students for additional information.
• Evaluates applications after decision is returned from college to determine if decision is in line with university policies and procedures.
• Resolves problems encountered in evaluating materials and considers various criteria in determining status of applications. Refers complex cases to supervisor.
• Develops presentations and training updates on behalf of the office of admissions, updating graduate programs and colleges regarding admissions policies and practices. Communicates and meets regularly with assigned graduate programs and department personnel with updates and statuses of students applying to programs.

Enters, verifies and reviews tests scores manually into BANNER including GRE, GMAT, English Proficiency Exams and other test scores when applicable.
• Routinely manage various admissions lists by academic program and department, lists may include but not limited to complete application lists, referred to program lists, cancellation lists, and additional lists run to manage and ensure processing efficiency.