Executive Assistant III-Card admin CT surgery (Finance)

The Executive Assistant III position will be responsible for coordinating and performing the administrative support functions for providers, clinical staff and administrators including test/procedure scheduling for Department of Cardiovascular Medicine . The person in this position will demonstrate excellent customer service that promotes patient, staff, and customer satisfaction and reflects the Mission, Vision and Values of Nemours. Skills needed to successfully perform this position are the abilities to manage resources prudently, prioritize, make decisions, handle problems in a calm responsive manner, and learn quickly and independently. Work collaborative, be detail-oriented, organized, an excellent communicator - verbally, written, and interpersonal. This position will interact with varying levels of associates and departments within Nemours, as well as external organizations and vendors. Perform other duties as assigned by leadership.

The position may be the subject matter expert for other assistant level roles.

Essential Functions:

Coordinate meetings facilitated by individual team members and enterprise.

Prepare agendas and compile, transcribe, and distribute minutes.

Order supplies.

Track expenses.

Assist with travel arrangements and expense reports.

Open, sort, and distribute incoming correspondence, including faxes.

May monitor department budget.

May manage timekeeping by updating Kronos for review and approval.

May train and onboard new hires.

May process payroll actions.

Provide support and coordination of meetings with internal and external customers. This includes but not limited to compiling agenda topics, taking minutes, transcribing and distributing minutes, as requested by management.

Proficiency with office technology and equipment

Assistance with creation and maintenance of training and meeting materials.

Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee's supervisor.

Job Requirements:

High School Diploma

Five years of administrative/senior level experience required

Excellent organizational, work planning, and follow-through skills

Ability to prioritize and handle multiple tasks.

Ability to anticipate the needs of the Chief and other leadership staff

Advanced skills in Microsoft Office - Word, Excel and Powerpoint