Staff Assistant (Finance)

Organizational Unit

The World Languages Department (WLE) is a culturally diverse department within the College of Arts & Sciences. The department offers instruction in a variety of languages, literatures and cultures, Classics, and Applied Linguistics. WLE is one of the most active departments on campus and one of the highest producers of student credit hours. WLE houses a PhD program in Linguistics and Applied Language Studies (LALS) as well as Master's programs in Applied Linguistics (TESL), Spanish, and French. It also offers an Undergraduate major in World Languages and Cultures with concentrations in Applied Linguistics, Chinese Language and Culture, Classics, East Asian Languages and Cultures, French and Francophone Studies, German, Italian, Russian, and Spanish and Latin American Studies. WLE employs approximately 36 faculty (tenure and non-tenure), 3 staff members, and Federal Work Study student assistants.

Position Summary

A Staff Assistant provides general office and administrative support for a department, office, or defined staff group at USF. The Staff Assistant of the World Languages department performs a wide range of support duties including back‑up for front desk, ordering of office supplies, handling professional delivery services, managing conference room reservations, handling office assignments/departmental key orders, general IT support, website/social media/marketing/event coordination, training & supervising FWS Students in the department, training lab proctors of our WLE Language Lab, administrative support for our PhD program, and assisting our Academic Program Specialist with course permits.

Pay Rate: $15.38 hourlyMinimum Qualifications: This position requires a high school diploma or equivalent, with two or more years of experience in an office or administrative support position. College or other relevant postsecondary coursework may substitute for the experience requirement on a year for year basis. Testing may be required to assess competency on word processing software.

Preferred Qualifications:

• Bachelor's (BA) degree in a Humanities field
• Multi-lingual; inter- and cross- cultural literacy (international/study abroad experience)
• Knowledge of university structure and the Humanities
• Experience developing and maintaining web pages, creating content and updating social media in a professional workplace environment (i.e. using Canva, Dreamweaver or Word Press, HTML, Photoshop, Publisher)

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

• GENERAL SUPPORT - Back-up for front desk/greets & provides information and assistance to visitors. Orders office supplies. Handles professional delivery services for the department. Manages conference room reservations. Handles office
  assignments/departmental key orders, general IT support.
• WEBSITE/SOCIAL MEDIA /MARKETING/EVENT COORDINATION - Responsible for updating and maintaining content on the department's website and social media pages. Assists with marketing support for undergraduate and graduate programs. Assists with organizing departmental events, film screenings, conferences, lectures, and student recruitment/study abroad fairs.
• FWS STUDENTS/LAB PROCTORS - Hires, trains, and supervises Federal Work Study students and serves as the front desk receptionist in their absence. Trains proctors of WLE Language Lab for foreign language placement testing/make-up exams and serving as a back-up proctor in their absence.
• ADM IN/STAFF SUPPORT - Administrative support for PhD program. Assists Academic Program Specialist with issuing course permits. Other administrative duties as assigned by Department Chair.
• Performs other duties as assigned.