University of Oklahoma
Sr. Grants Finance Coordinator (Project Management)
POSITION INFORMATION: Provides administrative leadership to state or national level sponsored/grant funded programs by coordinating program management with account reconciliation, account/grant monitoring and analysis, and payroll coordination. Coordinates duties with OUHSC central offices, prepares reports, attends meetings, and analyzes data. Tasks require a high level of organizational skills and discretion.
Account Reconciliation. Reconciles accounts. Oversees multiple federal and non-federal grants. Uses PeopleSoft reports to balance financial statement transactions to source documents such as accounts payable transactions, deposits, and inter-university transactions. Documents any timing differences or reconciling items. Meets with faculty to discuss financial reports, spending, payroll, and necessary changes.
Statement Preparation. Produces statements of financial activity based upon monthly departmental business that can include section financials, consolidated department financials, cash flow analysis, etc. Notifies appropriate personnel of irregularities and obtains proper signatures of authority as evidence of review.
Account/Grant Monitoring. Monitors departmental accounts, grants, accounts payable transactions, spending activity, etc. Prepares and enters requisitions and invoices/vouchers into PeopleSoft for payment.
Cost Transferring. Initiates/prepares all cost transfers between various departments and service units.
Data Maintenance. Maintains department's financial records, budget information, and other forms of data. Tracks payments, receipts, transactions, internal and external contracts, agreements, etc.
Subcontract/ICA routing/set-up: Works with PI, external entities, ORA, and Purchasing to collect, route, set-up and monitor all agreements on sponsored funds.
Report Preparation. Prepares financial reports to document activity, substantiate transactions, report findings, etc.
Technical Assistance. Provides assistance to departments across campus, principal investigators, vendors, and other staff in analyzing and maintaining appropriate funds for salaries, expenditures, etc.
Financial Analysis. Performs financial analyses for report preparation, to improve departmental accounting procedures, at the request of department head/manager, etc. Analyzes terms of contracts to ensure compliance.
Budget Assistance. Assists in the preparation of grant budgets and reallocations of funds.
Quality Assurance. Ensures the quality of data. Researches inconsistencies, and conducts follow-up investigations or consults with appropriate personnel.
Payroll Coordination. Requests payroll changes pertinent to departmental grants and other accounts.
As Needed. Performs various duties as needed to successfully fulfill the function of the position.
Education: Bachelor's Degree in field where vacancy exists.
Experience: 48 months experience coordinating a large grant or contract program or project.
Equivalent/ Substitution: Will accept 48 months experience in lieu of a Bachelor's Degree.