Aviation Financial Coordinator (Project Management)

Provides management, administration and/or analysis and evaluation of financial activities within a college or complex university department.

Essential Duties:

• Manages all departmental accounts.  Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers.  Creates cost spending certification reports.  Monitors and ensure money is spent correctly.  Sets up new vendors and ensures invoices are on the correct accounts.  Makes cash deposits into special accounts. Maintains budget and grant administration, Pcard management, and OU Foundation funds.
• Analyzes departmental financial procedures.  Makes recommendations for change and develops strategy for change.
• Collects and analyzes data and prepares financial reports.
• Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise.  May include producing in-house publications, performing public relations, and monitoring staff to ensure guidelines and procedures are followed.
• Monitors financial and budgetary systems for the department, college to insure proper allocation of expenditures and compliance with applicable regulations.
• Balances all accounts and prepares monthly financial statements.
• Generates reliable cost information to be used in preparation of new or modified budget proposals.
• Assists in the preparation and administration of the annual budget and preparing follow-up reports as requested throughout the year.
• Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state, and university policies and regulations.
• Develops, recommends, and administers management information systems for the college, department, including financial records, personnel records, student enrollment statistics, physical facilities, and equipment.
• Coordinates with University administration offices regarding financial practices within the college department.
• Advises on matters concerning administrative practices, policies and procedures regarding accounts, budgets and or forecasts for the department and the university.
• Assists with development and modifications to accounting systems necessary to ensure sound practices are followed for disbursement of university funds.
• Oversees records maintenance (inventory, personnel, office files, etc.)
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education: Bachelor's degree in Accounting, Business Administration, or related field, 

Equivalency Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 72 months of related experience.

Skills:

• Working knowledge of accounting processes
• Highly organized and able to handle multiple projects and deadlines
• Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
• Advanced computer skills with wide knowledge of business software
• Excellent interpersonal skills
• Ability to work as a team member
• Ability to complete tasks in an efficient and timely manner
• Ability to multitask and self-motivated
• Ability to communicate verbally and in writing
• Ability to produce reports and complete work within deadlines
• Strong initiative to solve problems in a timely manner
• Detail oriented for accuracy of data and information

Advertised Physical Requirements:

• Communicate effectively. Engage in repetitive motion.
• Standard office environment.

Departmental Preferences:

• Ability to demonstrate strong Excel skills, including financial modeling, data analysis, pivot tables and macros.
• Minimum of two (2) years of relevant experience in accounting, and finance systems and processes, including financial statement preparation, budgets, and financial and cost analysis.
• Experience in fiscal management, working with budgets, allocating funding and monitoring outcomes.
• Previous experience using PeopleSoft Financials &/or HR, Adaptive Budget and Planning, or other university software.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.