Aspire Technology Partners, LLC
Accounts Receivable Specialist (Finance)
Daily invoicing to customers, including invoicing, tracking and serial numbers, file maintenance, scanning and mailing as required.
Customer invoicing, statements and reconciliations
Collections - contact with customers via phone and email regarding outstanding accounts.
Maintains professional demeanor in all customer interactions.
Monthly recurring invoicing.
Review and reconcile ConnectWise billings for service tickets to be processed through QuoteWerks, Salesforce & QuickBooks. Forward to Sales operations team to generate Sales Orders.
Reconcile ConnectWise monthly billing for managed services to correlate with QuickBooks billing
Adds new customers to systems as required
Reviews and processes expense reports from ConnectWise and Concur systems.
Work with Sales Ops for customer credits and replacements as required
Maintain "Open Sales Orders by Account Manager by Customer with details" report for daily and month end reporting
Processes Sales Tax /Use Returns
Provides WIP (Work in Process) entry input.
Provides reports to other groups as required
Month end reports:
Accrual report - Purchase Orders /Sales Orders reconciliation
Reconciles revenue between QuoteWerks, Salesforce, and QuickBooks for accuracy across all systems.
Sales Tax reconciliation and report downloads from Avalara
Commission reports - accurately calculate and submit for approval and payment.
Compiles and processes State reporting - EMC/WSCA/OGS/Carahsoft/Nimble/Pure, etc. as required
Assists in month end financial reporting, as needed
Create and maintain physical and electronic files in an orderly and sensible fashion.
Communicate project issues with Project Managers/Account Managers, etc. when related by customer
Ensures that all pending matters are referred to appropriate management levels and perform follow-up as needed.
Perform general administrative duties (i.e., typing, messages, photocopies, scanning, faxes, Federal Express shipments and accounting functions).
Order office supplies as required.
Maintain total confidentiality in all matters of correspondence, telephone messages, and personal conversations
Responds to special requests for financial information as required
Maintain highest level of accuracy and quality standards.
Must demonstrate the ability to work with others and function as a collaborative team.
Knowledgeable and stays current and complies with all policies and procedures.
Participate in team meetings and strategy sessions.
Support and participate in continuous improvement initiatives.
Complete compliance training by due date
Other duties as assigned