Clubhouse Manager (Finance)

Clubhouse Manager Job Description

JOB FUNCTION / PURPOSE

Job Description

The Clubhouse Facilities Manager is a representative of the Community Development District Board of Supervisors. This person will be the on-site point of contact for the Management Company and the primary point of contact for the community residents. The Clubhouse Facilities Manager is responsible for the overall day-to-day operations, supervision, administration and appearance of the district's public facilities and amenities.

The Clubhouse Facilities Manager is responsible for implementing all policies and procedures established by the CDD through the management company under the direction of the Board of Supervisors. The Clubhouse Facilities Manager will supervise all outside contractors, vendors, and maintenance staff. This person will possess full knowledge of the community they serve and be willing to assure that responses regarding issues or requests for service are handled expeditiously. The work schedule of the Clubhouse Manager must be reasonably flexible to monitor resident requests, contractors, attend monthly evening meetings, and emergencies, while maintaining stability in the community. The schedule will be determined by the District Manager based on the Board's requirements.

This is a list of the major duties and requirements of the job and is not all-inclusive. The incumbent may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

Requirements: Knowledge of residential/recreational community maintenance to include:

• Landscaping.
• Pool and related equipment.
• Lakes & wetlands.
• Minor repairs, facility maintenance and cleaning.
• Meet with and maintain professional communications with vendors.
• Arrange bids and work proposals from contractors as requested by the District Manager.
• Monitor and oversee vendor contracts and operations.
• Review all contracts and invoices for accuracy.
• Planning, scheduling, and coordinating staff, vendors, and operational tasks.
• Ability to train and monitor staff when necessary.
• Preform ground inspections and relate all property damage to District Manager.
• Attend all Board of Supervisor monthly meetings.
• Manager presentations to the Board of Supervisors.
• Oversee all purchasing for the facilities.
• Monitor operations and maintenance of CDD property and facilities.
• Distribute amenity key cards and schedule clubhouse rentals.
• Administer the community website.
• Organize community activities and events.
• Monitor security cameras and residential gate access.
• Ensure compliance with all CDD rules and regulations.
• Present reports on activities to District Manager as requested.
• Strategize short- and long-term project planning.
• Maintain inventory control of maintenance items, including preparation of and implementation of preventative maintenance programs.
• Work with the District Manager on projects and tasks for the community preparing needed reports and information as needed for presentation to the Board of Supervisors and vendors as needed.

Experience and Qualifications:

• Property management experience is desired or degree.
• Successfully pass pre-employment screenings and background/reference checks.
• Possess a valid driver's license and reliable transportation.
• Ability to work independently with minimal supervision.
• Ability to coordinate/manage multiple projects at the same time.
• Ability to interact and communicate effectively with residents, vendors, and colleagues.
• Demonstrate leadership in maintaining high standards of professional behavior.
• Demonstrate organization, attention to detail, problem solving, creative, and independent thinking.

Training:

• Formal or informal education or training which ensures the ability to read and write at a level necessary for successful job performance.
• Computer literate with the ability to use and prepare e-mail, reports, letters, and Microsoft Business Suite and operating programs.

Working Conditions:

• Inspections of the community.
• Travels to local stores to purchase materials as needed.
• Occasionally travels to District Managers office.
• Ability to work at a desk for extended periods of time.
• Work in varied weather conditions.

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Learn more about us at Community Management - Inframark