Supervisor, Procurement - Remote - Nationwide (Project Management)

Remote, Nationwide - Seeking Supervisor, Procurement

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare's most pressing challenges from the inside.

Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.

Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.

The Opportunity

• Oversee staff and ensure vendor contracts (with or without a purchase order) for completeness; business associate agreement (BAA) when applicable, Certificate of Liability, W9, etc. Synchronize with additional parties as needed (i.e. Contracts Director, Finance Director, legal) to get the contract signed and approved.
• Maintain organized filing system (electronic and/or paper) for all purchasing-related documentation and contracts.
• Synchronize and facilitate maintenance and other applicable end of term or life tracking.
• Verify purchasing requisitions for completeness including comparing items requested to standard list, clarifying unclear items, ensuring proper justification and approvals, recommending alternatives, etc.
• Track inventory levels as needed including minimum order quantities. Initiate requisition when inventory reaches minimum quantity levels.
• Process purchase orders to vendors; verifying terms and conditions are consistent to company standards. Edit purchase orders as needed.
• Monitor shipments to ensure that goods or services are delivered on time, and in the event of problems trace shipment and follow up on undelivered or damaged goods.
• Communicate to all applicable parties as necessary regarding specific orders or purchasing in general. Assist when purchasing issues or variances arise.
• Work with property management to ensure security deposit/LOC and operating expense information is correct.
• Work with accounting and property management to audit operating expense billing, both estimated prepayments and reconciliation to ensure accuracy.
• Maintain hard copy and electronic Master Lease files.
• Support Purchasing platform (Coupa) administrator for all back-end support and coding needs.
• Support System Administrator for all other department-supported platforms including: Travel platform (Navan) and internal online stores.
• Document process/procedures.
• Support and assist full cycle of vendor management via vendor search and selection, analyzing business requirements, contract negotiation, and continuous vendor evaluation to ensure best practices compliance and alignment with business objective.
• Understand and support the requirements of internal stakeholders procurement needs for a variety of products and services acquired from external suppliers and 3 rd party vendors while determining the ideal number of vendors to meet the business needs without excess.
• Responsible for searching for ways to reduce cost to the company, such as evaluate cost of purchasing from various vendors to arrive at best deal. Evaluate and negotiate price, payment terms, and contract arrangements with vendors as well as assist internal managers in developing negotiation strategy and objectives.
• Act as a Liaison and communicate with vendors as a central point of contact for coordinating, reviewing, and finalizing contracts as required in coordination with management including conflict resolution.
• Write and review product specifications, maintain a working technical knowledge of the goods or services to be purchased. Conduct research to ascertain the best products and suppliers in terms of value, delivery, and quality including control spend, risk management, and build a culture of long-term saving on procurement costs.
• Manage various projects to include process improvement and technology projects to project completion.
• Research and engage viable vendors using procurement standards and best practices.
• Responsible for Travel management program and platform.
• Directly supervise, coach, mentor, and develop employees.
• Manage routines and other competencies.
• Interview, hire, and train employees.
• Plan, assign, and direct work duties and responsibilities for day-to-day tasks.
• Establish performance standards and objectives, monitor activities, validate transactions, provide strategic direction, and monitor work product.
• Appraise performance; reward and discipline employees addressing complaints and resolving problems.
• Exercise the usual managerial authority with respect to staffing, performance management, salary recommendations, and employee development.
• Provide feedback and counseling regarding performance and personnel issues as well as being responsible for monitoring employees' time and attendance.
• Meet with staff weekly to review work requirements and assignments.
• Monitor and inspect completion of work.
• Provide technical assistance to staff in work methods.

Required Experience and Competencies

• In-depth knowledge and experience contracting for professional services, staff augmentation, and outsourced services required.
• In-Direct experience negotiating and managing contracts which include Managed Services, Rates-based Services, and Build-Operate-Transfer Services contract scope and structure required.
• Experience with developing and implementing successful cost-saving initiatives required.
• 2+ years of experience in procurement and P2P systems required.
• 2+ years of office management experience with knowledge of management responsibilities, systems, and procedures required.
• Experience working in a mid-to-large global company required.
• Experience in collecting and analyzing data required.
• BA/BS Degree or a combination of education and work experience that demonstrates the attainment of the requisite knowledge, skills, and abilities required.
• Supervisory experience preferred.
• Experienced in sourcing, establishing, and managing procurement relationships, both direct and indirect, with both off-shore and out-sourced service providers preferred.
• Experience with developing and implementing successful cost saving initiatives preferred.
• Proficient in Microsoft Office Applications with particularly strong skills with manipulating, analyzing, and charting data in Excel. Ability to learn new systems and concepts quickly.
• Ability to work cooperatively and build strong relationships with peers and senior leadership locally and globally; sharing ideas and developing effective business processes in support of the company mission.
• Ability to collaborate and be comfortable dealing with ambiguity, influencing across multiple complex organizations, creating effective business partnerships.
• Proficient in Microsoft Office Applications with particularly strong skills with manipulating, analyzing, and charting data in Excel. Ability to learn new systems and concepts quickly.
• Demonstrated ability to lead teams in achieving or exceeding challenging targets.
• Demonstrated ability to make critical decisions and prioritize based on Procurement and business/functional goals.
• Demonstrated ability to lead multiple projects simultaneously and work under tight deadlines.
• Demonstrated ability to select, manage, develop, and coach others.
• Demonstrated influencing and communication skills to drive best practices.
• Flexible and responsive to change.
• Outstanding interpersonal skills to communicate effectively and confidently at all levels across the organization.
• Excellent verbal and written skills, with the ability to collaborate and communicate across the office spectrum, from vendor to executive.

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs such as yoga, HIIT classes, and more
• Trainings to help support and advance your professional growth
• Team building activities such as virtual scavenger hunts and holiday celebrations
• Flexible work hours
• Opportunities to attend Vituity community events including LGBTQ+ History, Dia de los Muertos Celebration, Money Management/Money Relationship, and more

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
• Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
• Outstanding Paid Time Off: 3-4 weeks' vacation, Paid holidays, Sabbatical
• Student Loan Refinancing Discounts
• Professional and Career Development Program
• EAP, travel assistance, and identify theft included
• Wellness program
• Purpose-driven culture focused on improving the lives of our patients, communities, and employees

We are excited to share the base salary range for this position is $74,380 - $92,975, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.

We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.

Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.

*Benefits for part-time and per diem vary. Please speak to a recruiter for more information.

Applicants only. No agencies please.