Administrative Assistant (Finance)

TransCore (TRN), a subsidiary of ST Engineering, is seeking a full time Administrative Assistant to join our team in Ashburn, Virginia.

Job Summary - The Administrative Assistant plays a key role in ensuring the smooth operation of an office by providing essential administrative support. This position involves a variety of tasks, including managing schedules, handling correspondence, organizing files, and assisting with daily office activities.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Answer and direct phone calls, emails, and other communications in a professional manner.
• Manage and schedule appointments, meetings, and travel arrangements.
• Prepare and organize documents, reports, and presentations as needed.
• Maintain filing systems (both physical and digital) for easy access to documents.
• Process and manage incoming and outgoing mail and packages.
• Assist with office supply management and inventory control.
• Coordinate events, conferences, and meetings, including preparation and logistics.
• Handle confidential and sensitive information with discretion.
• Support team members and provide general administrative assistance as needed.
• Greet scheduled visitors and direct them to appropriate area or person.

Requirements and Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and/or ability required.

• Typically requires 2-5 years of related experience.
• Outstanding time management and organizational skills.
• Working knowledge of Windows Operating Systems and Microsoft Office applications (Excel, PowerPoint, and Word), PDF and SharePoint.
• Excellent Communication skills.

Physical Demands/Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee may be seated for extended periods of time. Requires frequent use of keyboard and mouse, must be able to wear a headset for prolonged periods. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee may occasionally lift and/or move up to 15 pounds. The noise level in the work environment is usually moderate.

TransCore complies with federal and state disability laws and provides reasonable accommodation for employees with disabilities.