Academic Program Specialist (Finance)

The Department of Internal Medicine is the largest and most complex Department in the Morsani College of Medicine with over 26 Divisions, Programs and Centers/Institutes. The Department's ongoing growth includes the restructure of Cardiovascular Sciences from a separate Department to a Division, support of the microbiome initiative, and the execution of clinical, research and education initiatives focused on emerging infectious diseases. The mission of the Department is to rank among the elite in the nation in the areas of education, research and patient care. The Department provides education and training for a diverse group of medical students, residents, fellows and health personnel from USF and throughout the world.Minimum Requirements:

This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Education/Experience:

Bachelor's degree, with at least four years of experience in an office or administrative support position.

Special Skills/Training:

Proficiency in Microsoft products (Word, Excel, PowerPoint), proficiency in USF specific systems (box, terra dotta), project and time management skills,
knowledge/understanding of general medical terminology, use of foreign language translation services and the ability to effectively interact with international
business partners, vendors and collaborators.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Assist in the coordination of clinical observerships including communication, organization, and reservation for observership requests from around the world. Assist the Academic Services Administrator in conducting orientations and debriefs for observers, organization and data entry

Assist in administrative organization, as well as the coordination, verification, audit of international travel, formulation of research and training materials, and provide support for the Scholarly Concentration Programs in International Medicine.

Assists with content creation, layout, and updates for the USF Medicine International website and social media accounts and for virtual programs and maintain the USF Medicine International website and flyers up to date.

Help maintain a detailed database of global student engagement and incoming observers, as well as assist in the preparation of presentations (written and oral) using varied communication tools; including for delivery by the Assistant Dean and senior staff.

Manage and order new office supplies as needed and ensure that the office is ready to receive international delegations.

Performs other duties as assigned.