Express Messenger Systems, Inc
Executive Assistant-San Jose, CA (Transportation)
OnTrac is hiring!
Maintain and contribute to a safe work environment by adhering to policies and procedures as outlined in the Company Safety Program.
Provide confidential administrative support to the COO, as well as, coordinate special projects for the team.
Maintain executive's appointment schedule by planning and scheduling meetings, conferences, appointments, teleconferences, and travel.
Run all expense reporting for the team and manage reimbursements.
Schedule, plan, coordinate and manage various company sponsored functions throughout the calendar year such as the annual sales conference and other company events.
Complete routine administrative duties such as answering phones (which includes monitoring voicemail before and after business hours) and emails, organize the office and manage supplies.
Coordinate all food and beverage service for the office.
Negotiate contracts and coordinate employee participation for various events and functions.
Schedule, plan, coordinate, and manage various company sponsored functions and/or meetings throughout the calendar year or assist
Perform any other task or assignment as deemed necessary by the organization.
Knowledge, Skills, & Abilities:
This position requires:
Works closely with the Executive Team.
Proficiency in Windows applications, Word, Excel, PowerPoint, Outlook. Must be able to multi task and prioritize.
While performing the duties of this job, the employee will work in an office environment. The noise level in the work environment is usually moderate. Travel will occur on a consistent basis as required.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hands to handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision and ability to adjust focus.
Must possess a minimum of 5 years of executive administration experience; or related schooling or training; or the equivalent combination of both. High School diploma or GED is required. Incumbent must be of excellent moral character and high ethical standards. It is the responsibility of every position to understand and adhere to the security guidelines outlined in OnTrac's Acceptable Use policy and to conduct their activities accordingly.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)See job description