Administrative Assistant IV ( 2 Vacancies - Internal Only) (Finance)
Department: Dean of Business Salary:
Description:
The Administrative Assistant IV is responsible for providing executive level administrative and secretarial support to the department head, and/or Dean. Work involves maintaining and disseminating information, advanced business operations, coordinating activities, budget maintenance, and payroll and personnel processes. May serve as the lead liaison to internal and external constituencies when appropriate.
Duties:
- Provides general office support and serves as a resource for the resolution of any administrative matters.
- Assists with the scheduling of rooms for meetings, events, parking, and catering.
- Creates and prepares presentations, agendas, packets, and take minutes for meetings and events.
- Assumes budget responsibility for projects and assignments.
- Submits voucher requests for reimbursements for travel, meals, and other purchases.
- Coordinates completion of special projects and/or events.
- May be the lead liaison to internal and external constituencies when appropriate.
- May maintain supply inventory.
- Performs and oversees general payroll, personnel, and accounting functions for a small department or unit. Serves as P-Card holder. and prepares payroll documents such as electronic Personnel Action Request Forms (ePARs) and Position Request Forms (ePRFs).
- May supervise and/or train other support staff or student workers and performs related duties as assigned.
Required Qualifications:
- Associate's degree
- Minimum 7 years of office or administrative support experience.
- Must be a current University of Houston-Clear Lake employee.
Knowledge, Skills and Abilities:
- Good oral and written communication skills as well as strong interpersonal communication skills.
- Knowledge of Microsoft Suite (Word, Excel, etc.).
- Knowledge of and ability to use spreadsheets, databases, and presentation software.
- Ability to complete assignments on time and handle interruptions.
- Ability to maintain confidentiality.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are an Equal Opportunity Institution.
