Executive Assistant (Finance)

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are why our people love working at A&M.

How you will contribute
We are seeking an experienced and highly organized Executive Assistant to support a team of Managing Directors within the Disputes and Investigations practice. The ideal candidate will play a key role in managing administrative operations, facilitating internal and client communication, and ensuring accurate and timely financial processing. T his position requires a hybrid schedule of 3 days in-office and 2 days remote per week.

Responsibilities

• Prepare monthly client invoices, assist with collections, and maintain accounts receivable and payment tracking.
• Draft conflict checks and set-up and close client project codes.
• Submit expense reports and reconcile corporate credit card statements via Concur.
• Track and submit weekly time entries.
• Coordinate and manage Managing Directors' calendars, meetings, conference calls, and travel arrangements (air, hotel, car).
• Arrange in-office meals and client hospitality.
• Assist in preparing internal administrative materials for practice meetings.
• Provide general administrative support, including document preparation, binding, and copying.
• Greet and host clients and external visitors.
• Research, prioritize, and follow up on incoming issues, ensuring proper communication flow and execution.
• Facilitate communication between internal teams and external contacts.
• Support ad hoc requests, departmental initiatives, and special projects as needed.

Qualifications

• Bachelor's degree preferred; business-related field a plus.
• Minimum 3 years of experience as an Executive Assistant or Executive Administrative Associate, preferably in consulting, legal, accounting, or professional services.
• Proficient in Microsoft Office Suite, especially Outlook, Excel, Word, and PowerPoint.
• Comfortable with client billing, expense processing, and financial tracking.
• Experience with legal billing systems (e.g., CounselLink) is a plus.

Key Competencies

• Strong interpersonal, written, and verbal communication skills.
• Excellent attention to detail and commitment to high-quality work.
• Proactive with strong follow-up, organizational, and multitasking skills.
• Maintains strict confidentiality on internal, personnel, and client matters.
• Able to work both independently and collaboratively in a fast-paced environment.
• Professional, dependable, and client-service oriented.
• Willingness to learn, be coached, and grow within the role.
• Flexible with work hours as needed (both in-office and remote).

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs

The salary range is $75,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

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