The Safety Administrative Assistant is tasked with providing varied administrative support for the safety department. In addition to filing and coordination of safety material delivery and/or pick up, performs duties such as record keeping, coordination of meetings and conferences, obtaining supplies, and working on special projects. Also, assembles highly confidential and sensitive information. Deals with a diverse group of important external and internal customers and visitors at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures while honoring Lux Bus America's approach to business that starts with our commitment to safety, operational excellence, and customer service.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Although additional duties and related tasks may be assigned, the essential duties and responsibilities of this position include the following:
- Manage daily collection of all safety related paperwork
- Verify drivers satisfactorily complete required documents, such as:
- Driver logs, DVIRs
- Organize driver paperwork for daily and end of month transport to main office
- Data entry of driver paperwork into online tracking system
- Identify driver paperwork noncompliance, reports re-occurring incidents to management
- Daily status checks for driver compliance documents (driver's licenses, medical certificates, pull notices, random drug tests, etc.), and coordination with drivers to satisfy requirements
- Aids in creation and modification of new hire, and existing safety training materials and documentation
- Actively prepare for, and participate in, annual CHP Terminal inspection
- Works independently and within a team on special nonrecurring and ongoing projects
- Document activities on a variety of manual and electronic documents, files and/or records
- Contribute alongside other supervisors, managers and staff to formulate goals and objectives
- Perform duties and functions to help streamline daily business operations of the Company
- Contribute to the team effort by accomplishing additional tasks and assignments as needed
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, competency, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.