F.H. PASCHEN
Office Manager (Finance)
Facilitate/assist with job set-up
Process change orders to subcontractors
Review subcontractor insurance certifications to ensure compliance with contract requirements
Administer new hire and separation paperwork when necessary and work with Human Resources to insure proper documentation
Review certified payrolls and log into payroll canvassing report and send out deficiency letters
Assist as needed w/vendor activities, payments, expense reports, and credits for project
Assist with obtaining and submitting completed CUF documentation
Order supplies
Coordinate facility maintenance and repair needs
General office support such as data entry, emails, etc.
Produce pay estimates, track funding status, and ensure checks get to Chicago office
Collect/match lien waivers with payment schedules
Assist with subcontract/supplier agreements
Link all project documentation through project management software
Maintain office files, electronic scanning and copying
Manage all subcontractor payments
Produce/route email correspondence, as needed
Prepare vouchers for general overhead items as they pertain to satellite office
Other duties as assigned