Talent Acquisition Coordinator (Creative Design)

SUMMARY:

Reporting to the Director, Talent Acquisition, the Talent Acquisition Assistant is responsible for administering a variety of recruiting related tasks as well as providing support to the Talent Acquisition team adhering to all federal, state laws and administration policies and procedures. The position will support a fast-paced Talent Acquisition team through preparation of job postings, sourcing support, and handling openings for entry level positions, temp staff requests, coordinating interview schedules, coordinating candidate's travel, preparation and distribution of interview documents, processing applicant's travel reimbursement, processing background checks, assisting with reference checks, generating offer letters, reconciling invoices, and other recruitment duties. Interacts with a wide range of employees at all levels within American Career College, West Coast University, and Administration as well as external candidates seeking opportunities.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES: 

• Coordinates job posting details for new approved positions on the career website and niche job boards.
• Provides weekly updates to Talent Acquisition Partner (TAP) team on posting locations and adjust accordingly.
• Responsible for coordinating and securing temporary associates from outside agencies.
• Tracking requests and fills for reporting purposes.
• Support the recruitment and sourcing for entry-level and high-volume requisitions accordingly.
• Schedules interviews for management and faculty requisitions keeping the TAPs aligned with the scheduled event.
• Supports the coordination and collection of references and pre-hire assessments as requested.
• Supports TAPs with drafting offer letters and communicating the acceptance of offers to the Hiring Managers setting expectations with the New Hire for the background/onboarding steps.
• Coordinates background checks with third party vendor. Following up directly with candidates on vendor needs. Gathering and reviewing additional documentation needed for background check. Notifying TAPs of any issues or delays. Tracking all candidate progress and escalating issues to appropriate parties.
• Collecting transcripts and licensure for any academic candidate. Ensuring all necessary documents are collected and reviewed before background check is cleared.
• Reconcile and process invoices for payment.
• Supports Talent Acquisition team with a wide range of miscellaneous projects. Drafts memos, e-mails, etc., in response to queries.
• Responds to email inquires in a timely manner from the AskACCWCUBackground and AskTA email account.

EDUCATION:

• Bachelor degree in Human Resources, Business Administration, or related field preferred.

KNOWLEDGE/EXPERIENCE:

• 1-3 years experience in Talent Acquisition.
• Previous work experience in a fast-paced corporate office environment.
• Understanding of Applicant Tracking Systems and social media; Oracle HCM preferred.
• Experience screening resumes and sourcing candidates preferred.
• Strong communication skills with ability to handle confidential and sensitive information with discretion.
• Must be organized, detail oriented, with ability to multi-task.
• Must be internet savvy and experienced in mining online databases to supply the most accurate information, reports and projections.
• Experience with MS Office Suite.

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