System Studies and Simulation, Inc. (S3INC)
Travel Clerk (Finance)
3529
S3, Inc. is a woman owned small business founded in 1991, headquartered in Huntsville, AL, that provides technical, programmatic, and logistics services to US Department of Defense, other US Government Agencies, and Partner Nation militaries, co-located with Government requirements. S3 has a wholly owned subsidiary, KBFS, that provides aviation pilot training, heavy lift, aircraft maintenance, and related aircraft services to Government and commercial requirements IAW multiple FAA certifications. The company operates under an ISO 9001/AS9100 certified quality management system.
S3 Inc. is seeking a Part Time Travel Clerk to join the corporate Contracts & Procurement team at our HQ in Cummings Research Park, Huntsville, AL. This is a non-exempt position and is not teleworking.
Position Description: Under supervision, the Travel Clerk performs moderately complex purchasing tasks to prepare report and invoice computer input and other accounting data. The employee will provide support to the travel department to secure CONUS/OCONUS travel arrangements to support both direct/indirect travel reqquirements and communicates with staff travelers regarding their travel needs (books airfare, hotel accommodations, car rental, etc.), through Concur Travel Management System in conjunction with the Company's designated travel agency. Coordinates with travel agency staff to obtain excess baggage vouchers when needed and to ensure in-transit hotel accommodations, utilizing online travel databases when needed. Monitors and ensures compliance with company Travel Policy and Procedures and Government Joint Travel Regulations. Coordinates with the finance department to invoice travelers for personal travel costs, including sending invoices to travelers and following up with finance staff. Assigns travel numbers for each scheduled trip, utilizing an Excel database. Quality checks and processes travel expense reports when travel is complete utilizing Deltek Time and Expense travel module. Attends to travel related Accounts Payable credit cards. Scans, maintains, and updates electronic copy trip files for all travel, including review and preparation for annual audit. The employee may occasionally be required after hours work to support travel at nights and on weekends.
Experience/Skills Required : Some travel experience is preferred; Costpoint ERP systems experience is a plus.
Education Required: A BS/BA in Accounting, Business Administration or related field is preferred; A high School Diploma/GED and 6 years of relevant experience will be considered in lieu of Bachelor degree.
Security Clearance Required: none.
Certifications/Licenses: None.
Other: N/A
Systems Studies and Simulation, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation. If you are unable or limited in your ability to use or access the S 3 Inc. Careers Page as a result of your disability, you can request reasonable accommodations by calling (256) 539-1700 Ext 1127 or by sending an email to: recruiter@s3inc.com . Thank you for your interest in S 3 Inc.