Fiscal & Business Specialist (Finance)

The Fiscal Operations unit at the University of South Florida Libraries seeks to fill a Fiscal & Business Specialist position. This position will provide business and administrative support to the USF Libraries across all three campuses: Tampa, St. Petersburg and Sarasota-Manatee. The primary duties of this position involve preparing forms and processing business transactions for purchases and expenditures using the appropriate accounts and funding sources. The Fiscal & Business Specialist must stay up-to-date on all travel, purchasing, accounts payable/receivable, and USF Foundation related policies and procedures, advising others on proper documentation for financial transactions.Minimum Qualifications:

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and 1-2 years of fiscal related work experience; or
• Bachelor's degree in no specific required field and 2-3 years of fiscal related work experience; or
• 3-4 years of fiscal related work experience.

This position may be subject to a Level 1 or Level 2 criminal background check

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

• Initiate requisitions to generate purchase orders, verify invoices received, and reconcile these expenditures. Ensure timely payment of invoices and respond to inquiries regarding requisitions, purchase orders, or goods/services received.
• Assist with P-Card payments of memberships and other invoices. Gather documentation to prepare monthly cardholder P-Card activity statements for multiple employees.
• Assist with booking travel reservations and preparing travel authorizations and travel expense reports for all staff, faculty, and incoming guests and speakers.
• Prepare deposit transmittals, check requests, scholarship payments, and reconciliations for USF Foundation accounts.
• Monitor the monthly billing and invoicing process for the interlibrary loan service to customers, including setting up new customers and assisting with resolving outstanding receivables.
• Run routine reports and queries to monitor, research, and identify discrepancies. Utilize USF Systems such as FAST (Finance), Bull Marketplace (Purchasing), Archivum (Travel), and Finance Mart.
• Prepare forms for asset management transfers and relief requests.
• Assist Director, Manager, Fiscal & Business Analyst, or other budget manager with yearly or quarterly budget planning by providing fiscal information.
• Set up and maintain all financial records and documentation, including electronic files for audits and internal use.
• Perform other duties as assigned.