Accounts Payable Associate (Administrative)

Job Purpose

The ideal Accounts Payable Representative believes in and is passionate about the mission and commitments of PUC National and exhibits this through their leadership, reflection, and collaboration to ensure schools success across the organization.

Essential Duties and Responsibilities, listed but not limited, below:

• Receives and processes internal check requests
• Performs accounts payable counting functions including receiving and matching invoices, account coding, and accounts payable related record keeping
• Responsibilities include reviewing and matching invoices with purchase orders and delivery receipts, generating data entry and processing for payment
• Verifies invoices for quantity, unit pricing, and applicable discounts
• Process all debt service invoices
• Obtains approval from appropriate personnel for payment for invoices
• Research and answer vendor inquiries
• Receives and processes internal check requests
• Assist schools with purchases if needed
• Provide assistance with purchase order process
• Answer employee inquiries
• Maintain filing systems for all input documents
• Ensures that all independent contractors complete a W-9 form
• Must prepare meaningful, concise, and accurate reports
• Perform AR as needed
• Answer phones in a timely manner
• Perform other accounts payable/accounting duties as requested by the CFO
• Regular attendance, dependability, and punctuality in conformance with the standards is essential to the successful performance of this position.
• This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments

Experience, Education & Skills Qualifications

Bachelors degree preferred
Excellent knowledge of accounting principles
Ability to work in a high-volume environment, cutting 100-125 checks/week
1-3 years of experience in accounts payable and accounting preferred
MIP experience a plus
Intermediate experience in Microsoft Word, Excel, and Outlook
Skill operation of adding machine and calculator
Regular attendance, dependability, and punctuality in conformance with the standards are essential to the successful performance of this position
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Occasionally required to kneel, climb, and reach with hands and arms above shoulder level, lift up to 30 pounds. To bend, sit, stand, squat, stoop, walk, push, pull, and reach with hands and arms at shoulder level or below. Always required to wear the appropriate safety equipment for the task, which may include gloves, goggles, aprons, belts, etc.

Skills:
Bi-lingual in Spanish is a plus
Ability to handle sensitive telephone, face-to-face inquiries, and contracts with the public and vendors
Must be extremely accurate, detail-oriented, and well organized
Be proactive, take initiative, and work effectively in teams as well as independently
Ability to multi-task
Great customer service skills
Excellent organizational skills

Salary & Benefits

Hourly Rate $18-$20 DOE
This position is part-time
If Eligible:
o Full benefits and additional voluntary benefits (medical, dental, vision, life, disability, etc.)
o Paid Time Off or Sick Accrual
o Retirement Plan Options
o Ongoing Professional Development

DISCLAIMER: This job description indicates in general the nature and levels of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of an incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of an incumbent. An incumbent may be asked to perform other duties as required. Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between the Institution and its employees.

PUC National is an equal opportunity employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law