Legal Assistant (Legal)

The Legal Assistant serves as initial contact for internal and external clients who contact the Office of General Counsel (OGC). This role assists with filing, managing, and organizing the paper and electronic filing systems as well as providing administrative and legal support as needed for General Counsel.

SPECIFIC JOB DUTIES AND RESPONSIBILITIES:
Assists with scheduling meetings, follow up, and deadlines, interfacing with other leaders on behalf of the OGC.Calendars deadlines and deliverables for the OGC and ensures prompt follow up is documented.Assists with maintaining CLE and licensure requirements current for OGC.Filing pleadings with the court clerk.Draft legal correspondence, pleadings, policies or processes, etc.Assist with filing, packaging contract documents for signature, and responding to internal and external correspondence to OGC.Assist in drafting and revising corporate policies, procedures, and forms.Assists with drafting, editing, and proofing legal correspondence, contracts, leases, and other contractual agreements for General Counsel.Schedule follow up, deliverables, and reviews in order of priority.Provide oversight of other Legal team members as it relates to upcoming deadlines and deliverables.Organize and distribute legal memorandums or guidance as requested to CARTI leaders at the direction of General Counsel.Communicate effectively with both internal employees and external clients, as appropriate.Performs other duties as are assigned.

OTHER JOB REQUIREMENTS:

SUPERVISORY RESPONSIBILITY: No

EDUCATION, CERTIFICATION, LICENSURE, REGISTRATION:
High school education or GED, required.Associates degree in legal studies, criminal justice, business administration, or other relevant field of study, preferred.

EXPERIENCE, KNOWLEDGE, SKILLS and ABILITIES:
Minimum 5 years experience as a legal assistant or similar job title.Proficient with Microsoft Office, specifically Outlook, Word, and Excel.Strong oral and written communication skills and excellent organizational skills.Must be able to effectively multi-task, manage time sensitive deadlines, and have exceptional organizational skills in a fast-paced environment.Must be able to function effectively in a busy, team-oriented environment.Office administration experience.

REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.Ability to interpret a variety of instructions furnished in written, or oral form.

INTERPERSONAL SKILLS:
Must interact and communicate both verbally and in written form.Must interact and exchange information regarding patients with physicians and other departmental personnel, and outside agencies on a frequent basis while respecting the confidentiality of patient information.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to speak or hear.The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment described here are representative of those an employee encounters while performing the essential functions of this job. This position involves potential exposure to infectious diseases. Team members are offered appropriate vaccinations and safety training.

COMMENTS:
This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of the job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.