Department Assistant III (Finance)
Department: FMC - General Services Salary: Commensurate with education and experience.
Description:
The Department Assistant III is responsible for providing a variety of senior level administrative, clerical, and financial support to an area or department. Work involves processing travel documentation, accounting/budgetary related issues, and overseeing the coordination of events and programs. Prepares information for meetings and presentations and may provide coverage for the front desk.
Duties:
- Responsible for providing general administrative support to an area or department.
- Oversees reception desk operations.
- Creates and produces special presentations and information such as agendas, packets, and overheads.
- Prepares and processes all accounting documents including vouchers, purchase requests, and travel related paperwork. Reconciles monthly departmental accounts. Oversees cost centers and maintains current budget information.
- Creates, updates, and maintains departmental databases/websites and prepares recurring reports.
- Assists in training student workers.
- Assists with the coordination and implementation of special events, projects, and programs.
- Processes personnel and payroll actions and documents such as electronic Personnel Action Request Forms (ePARs), Position Request Forms (ePRFs) and performs related duties as assigned.
Required Qualifications:
- High School diploma or General Equivalency Diploma (GED) in general studies.
- Minimum of 7 years of business or clerical experience.
Knowledge, Skills and Abilities:
- Knowledge of State of Texas reporting forms.
- Knowledge of budget and planning procedures.
- Competent oral and written communication skills.
- Proficient organizational skills.
- Ability to prioritize assignments, complete assignments on time and handle interruptions.
- Ability to work independently with minimal supervision.
- Knowledge of Microsoft Suite (Word, Excel, etc.).
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.
