Academic Advisor (Administrative)

At the University of Oklahoma, Academic Advisors play a critical role in student success. Academic Advisors oversee student degree planning by recommending course sequencing and monitoring   progress towards degree completion. Academic Advisors assist students in realizing their educational, professional, and personal goals by offering specialized guidance. Advisors operate within an extensive campus network of institutional resources designed to help students maximize their college experience.  

 All Academic Advisors at the University of Oklahoma receive comprehensive training that is guided by the highest professional standards in the field and reflect the NACADA Academic Advising Core Competencies Model. Academic Advisors are provided opportunities for professional development and career advancement that are self-directed and encompass the wide offerings of the profession. 

The Academic Advisor in the Jeannine Rainbolt College of Education provides curriculum guidance and course direction for student entrance into teacher certification programs. Throughout the guidance and advising process, the Advisor collaborates with Education faculty as well as other university departments to ensure that teacher certification and Education degree requirements are being fulfilled in accordance with Teacher Preparation Program policies of the Oklahoma State Regents for Higher Education, Oklahoma State Department of Education, University, College, licensure, and accreditation policies. Academic Advisors assist with the enrollment process for the college in advised program areas to ensure that students can make academic progress. This may include course rosters, semester course checks, notifying department of time conflicts, proper number of seats, and appropriate number of sections. In addition, Academic Advisors will assist with collection of data for reports and accreditation documentation.

Essential Duties will include:

• Engage in and successfully graduate from the OU Academic Advisor Training Program.
• Demonstrate a working knowledge of state, university, college, and major policies and procedures.
• Conduct individual academic advising appointments for a designated caseload that addresses short term scheduling and long-term degree planning.
• Guide students in formulating meaningful and appropriate academic plans based on their interests and goals, while providing guidance on the General Education curriculum, degree requirements, and academic opportunities.
• Assess the holistic needs of students, provide support, and refer to appropriate campus partners. 
• Demonstrate timely responsiveness to communications via phone and email.
• Manage administrative tasks associated with preparing and completing academic advising sessions. Evaluate, update, and securely maintain student and advising records.
• Process academic forms such as Veteran Student Form, ROTC Academic Plan, Financial Aid Satisfactory Academic Progress Appeal, and petitions.
• Review mid-term grade reports and follow college specific protocol to proactively address academic challenges.
• Meet with students on Academic Probation/Reinstatement to develop their academic success plans.
• Advise transfer students regarding transfer articulation, review course equivalencies, and assist with course planning and degree completion.
• Conduct proactive outreach to encourage timely advising appointments, registration, and the completion of tasks that lead to degree progress.
• Conduct graduation checks and degree and minor clearances.
• Participate in institutional retention and completion initiatives.
• Meet with prospective students and assist with programming for college recruitment and orientation events.
• Engage with the Academic Advising Community through monthly meetings and professional development opportunities.
• Other duties as assigned.

Academic Advisors serve as a Campus Security Authority (CSA) by fulfilling training and reporting obligations related to campus safety protocols.

Required Attachments (No Self-Identifying Photos):

• Resume
• Cover Letter
• Class Schedule 

Required Education: Bachelor's degree.

Skills:

• Effective verbal and written communication.
• Proficiency in Microsoft Office to include Outlook, Word, Excel, PowerPoint, and ability to navigate and maintain databases.
• Ability to communicate well and build rapport quickly with students, faculty, and staff.
• Ability to work well in a diverse and inclusive environment through commitment to equity, diversity, and inclusion.
• Detail oriented for accuracy of data and information.
• Highly organized and ability to handle multiple projects and deadlines.
• Demonstrates ability to learn, interpret, and articulate complex policies and procedures.
• Willingness to work independently, collaboratively, and under supervision.
• Ability to maintain confidentiality and secure sensitive information.

Working Conditions:

• Sitting for long periods of time.
• Frequent talking.
• Occasionally stands and walks.
• Ability to engage in repetitive motion. 
• Standard office environment.
• Frequent exposure to pressure caused by deadlines and busy periods.
• Ability to work effectively with a wide range of constituencies.
• Requires contact with other departments and university officials. 

Departmental Preferences:

• Master's degree in academic advising, higher education administration, student development, or counseling preferred.
• Previous academic advising or student support experience.

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.