Event Coordinator-Oklahoma Recruitment & Campus Experience (Project Management)

The Office of Admissions & Recruitment (OAR) works to bring in the next generation of Sooners. Our team operates from Norman as well as across the state, nation and world. We provide support to incoming domestic and international freshman and transfer students as they navigate the college application and decision process. Additionally, we partner with parents, counselors, and communities in providing resources to students interested in higher education. Our goal is to build a vibrant community with limitless potential by recruiting the most academically qualified students with a variety of educational, service, involvement and community experiences.

We need someone who exhibits:

Integrity: Accountability for doing the right thing by exercising good judgment and honesty. Ability to create a safe environment for students and families and team members, including having emotional intelligence and self-awareness. Transparency, professionalism and thoughtfulness in communication.

Care: Prioritization of creating the best experience possible for each person we encounter and at every step of the student experience. Providing service to others by being friendly, welcoming, and approachable. Commitment to collaboration and to being a team player with a positive attitude.

Intentionality: Strong work ethic and contribution to the excellence of the Division of Enrollment Management, OAR, and OU; self-motivation. Consistency in meeting deadlines and responding in a timely manner.

Innovation: Possession of a natural curiosity to learn and a continual pursuit of personal and professional growth in the field of college enrollment management. A focus on innovation, displaying an understanding of positive change and possessing a strong analytic ability. Efficiency by researching best practices, making creativity a priority.

Essential Duties: Coordinates, plans, monitors logistics, and provides support for events and conferences.

• Coordinate several annual on-campus and virtual recruitment events for prospective students to connect with the University of Oklahoma by developing event registration, communication, logistics, and coordinating staff and student staff needs. 
• Support all campus visit experiences including campus tours, personalized visits, and group experiences as a part of the Campus Experience Team within the Office of Admissions & Recruitment.
• Assist the Senior Assistant Director with coordinating academic partner events and planning large scale recruitment/non-recruitment events and competitive research initiatives.
• Lead admissions & recruitment staff serving on several annual event committees from planning stages to execution and post-event feedback.
• Create strategy and experiences to ensure we meet the needs of the distinct population of prospective students the Office of Admissions & Recruitment actively recruits.
• Assist with coordinating personalized visits for prospective students and coordinate group tour experiences.
• Present, engage, and communicate with prospective students, high school stakeholders, and community/OU partners.
• Works with prospective students and their families throughout the admission, scholarship, housing, financial aid, and enrollment processes. This includes answering phone calls and reading admissions applications throughout cycle.
• Coordinates and executes logistical aspects of events and conferences, including scheduling, venue booking, lodging, travel, catering, and participant registration.
• Manages event communications, budgeting, reporting, and on-site setup, ensuring smooth operations and attendee engagement.
• Performs various duties as needed to successfully fulfill the function of the position.

Required Education:  Bachelor's degree, AND: 

• 12 months experience in event planning and coordination, outreach or public relations.

Equivalency/Substitution:  Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 60 months experience.

Skills:

• Highly organized and ability to handle multiple projects and deadlines
• Detail oriented for accuracy of data and information
• Ability to accurately read and understand written materials and instructions
• Customer service skills
• Proficient in Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Ability to effectively communicate verbally and in writing

Certifications:

• Valid Oklahoma Driver's License in order to drive University vehicles or ability to obtain within 30 days of hire date

Advertised Physical Requirements:

• Ability to engage in repetitive motions.
• Ability to communicate verbally in order to express oneself and exchange detailed information with others.
• Ability to lift up to 50 lbs.
• Frequent exposure to pressure caused by deadlines and busy periods.
• Requires contact with other departments and university officials.  
• May be required to travel.

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.