American Association of Advertising Agencies, Inc
Coordinator, Business Intelligence & Insight (Finance)
Coordinate ASANA tickets for internal service requests
Powerpoint- Slides Presentation Support
Maintain BI&I Survey Calendar
Track Member Committees' attendance
Assist with the Accounts in Review spreadsheet
Assist with management of Webinar and Committees' Meeting Invites
Update on-going email distribution lists (e.g. Newsletter email list, Vignettes, Bulletins)
Support with Committee Materials Prep
Book business travel
Meetings Minutes Compilation & Distribution
Production (25%)
Video Editing (basic) for Vignettes & Trailers
Newsletter Aggregation, Curation & Distribution
Bulletin Compilation & Distribution
BI&I Website Maintenance & Postings
System Coordinator Duties (50%)
Power BI Support - member access management
Digital Rights Management (LockLizard) Support - provide member Access and report distribution management
Qualtrics (Survey Platform) Maintenance Support (data input, uploads, check and balances)
Expedite member requests and access to survey data and dashboards via Power BI Portal
NetForum (Membership Management Platform) Maintenance (updating email and committee lists)
Review Email bounce-backs
LinkedIn Searches
Update Committee Meeting Membership changes
Skill Requirements:
Proficiency in…
Microsoft Office Excel, Word and PowerPoint,
Google Workspace
Added Proficiencies a Plus:
Asana Project Management Platform
Qualtrics Survey Platform
NetForum Member Management Platform
PowerBI Data Visualization Platform
Vimeo Video Sharing Platform
Preferred Attributes:
Ability to remain calm under pressure
A positive 'can do' solutions-focused attitude
Ability to effectively manage time
Ability to multi-task a varied workload and prioritize effectively
Strong verbal and written communication skills
Team player
About the 4A's
The 4A's was established in 1917 to promote, advance, and defend the interests of our member agencies, employees and the advertising and marketing industries overall. We empower our members to drive commerce, spark connections, and shape culture through infinite creativity. With a focus on advocacy, talent and the value of creativity and technology to drive business growth and cultural change, the organization serves 600+ member agencies across 1,200 offices, which help direct more than 85% of total U.S. advertising spend. The 4A's includes the 4A's Benefits division, which insures more than 160,000 employees; the government relations team, who advocate for policies to support the industry; and the 4A's Foundation, which advocates for and connects multicultural talent to the marketing industry by fostering a culture of curiosity, creativity and craft to fuel a more ?equitable future for the industry
4A's is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel policies are applied without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, citizenship, or other protected characteristic.