Corporate Governance Assistant (Legal)
The Corporate Governance Assistant provides administrative support by organizing, coordinating and implementing activities in the Corporate Secretary Unit as well as to the Board of Directors as needed. This position manages and coordinates the Board of Director's calendar, scheduling and preparing for all meetings. It is responsible for the integrity and quality of all communications to the Board of Directors and Executive Team from the Corporate Secretary's Unit, which includes but is not limited to Board books, meeting materials, the Board Portal, emails, and News Updates.
The Governance Assistant manages multiple priorities that are required to maintain the Corporate Governance of the Company, which includes, but is not limited to: appropriate archiving of Board materials, appropriate destruction of materials, appropriate approvals of materials, and coordination of materials with the appropriate Executive staff. This position assists with corporate filings including, but not limited to various Insurance Department filings. Resolves issues as they arise in the meeting planning process. Maintains a database of Board of Director information and the Board Portal, which requires an intermediate or expert level knowledge of these software tools. The individual in this role is required to have the initiative to work independently with Board members, executives, directors, managers and supervisors throughout the Company.
Leadership:
While this position has no direct reports, the individual must provide informal leadership across departments (a.k.a. act as a champion).
Knowledge:
Knowledge of Blue Cross and Blue Shield benefits, Capital BlueCross organizational structure and functions of various areas, and Plan operating policies and procedures.
Knowledge and substantial experience with Microsoft Windows, Word, PowerPoint, Access, Outlook and Excel, and the ability to quickly learn and adapt to new software and equipment.
Skills:
Diplomacy
Expert proficiency in MS Word, Excel, Nuance, Access, PowerPoint, and Outlook, as well as other current software applications.
Ensures confidentiality and professionalism regarding situations in the business environment.
Must possess logic and organizational skills in order to develop forms, letters, and other documents for special projects.
Proficiency in current business grammar standards/principles and polished proofreading/editing skills.
Ability to communicate effectively both verbally and in writing with all levels of personnel, both internally and externally. Proficiency in handling telephone calls and visitors portraying a professional, businesslike demeanor.
Ability to exercise good judgment and tact in communicating complex and often difficult issues, which frequently are of a sensitive or confidential nature.
Experience:
Minimum 5 years as an executive assistant is preferred. Experience in graphic design or communications is also preferred.
Education, Certification, and Licenses:
- High School diploma or GED is required.
- Associate's degree or a Bachelor's degree preferred.
Capital BlueCross is an independent licensee of the BlueCross BlueShield Association. We are an equal opportunity/affirmative action employer and do not discriminate on the basis of race, color, religion, national origin, gender, sexual orientation, gender identity, age, genetic information, physical or mental disability, veteran status, or marital status, or any other status protected by applicable law.
