Accounting Clerk (Finance)

Job Description Summary

Perform a variety of accounting duties to ensure correct reporting of revenues and costs, the timely payment of invoices, and/or timely receipt of monies owed to the hotel. Accounts Payable, General Cashiering, Payroll.

Job Description

DUTIES AND RESPONSIBILITIES:

• Summarize and post data to journals, ledgers and other accounting records; total and balance accounts; reconcile bank accounts; check and verify records.
• Obtain approvals from department heads on invoices to be paid; make proper accounting entries in ledger; reconcile discrepancies with vendors; prepare transmittal of invoices for payment.
• Prepare and monitor monthly aging of accounts; prepare statements and collection letters for delinquent accounts; make phone calls to collect accounts excessively overdue.
• Approve and process direct billing requests; prepare all bills and mail invoice statements as outlined per Internal Audit Standard. Research and investigate all credit card disputes; make proper adjustments/charge backs as needed; balance and prepare all credit card transmittals. Ensure credit card reconciliation's are prepared, balanced and discrepancies are resolved.
• Prepare and ensure timely submittal of payroll and proper payment of employees by reconciling time records and entering all information needed to payroll.
• Maintain files of all accounting-related and/or audit documentation; may assist with clerical duties such as typing or phone coverage.
• Prepare or assist in the preparation of daily bank deposits; maintain the hotel's funds to ensure that funds are of adequate amount, kept safely and properly accounted for; provide all daily change requirements; issue banks to cashiers and conduct periodic audits of banks as needed. Report over/short discrepancies as per Internal Audit Standards.
• Responsible for maintenance of normal and routine controls to ensure reasonable protection of company assets.

• Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, for the purpose of providing or obtaining information regarding accounts.
• May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department's supply needs are met in a timely and efficient manner. Reconcile banquet bar requisitions.
• May perform additional accounting-related duties such as transferring a balanced edit each day, ensuring compliance with Internal Control Questionnaires, etc. May maintain purchase order system integrity or monitor/track other financial control procedures or systems.
• May assist with other duties as needed or requested.

Additional Job Information/Anticipated

Pay Range

Qualifications and Requirements:

• High school diploma or equivalent
• Minimum 1 year experience in an accounting clerical position or similar; or an equivalent combination of education and work experience.
• Payroll experience is a plus.
• Hotel accounting experience is a plus.
• Ability to speak fluent English required.

Benefits

Sonesta recognizes that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a variety of benefits to our employees including:

• Medical, Dental and Vision Insurance
• Health Savings Account with Company Match
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Sonesta Hotel Discounts
• Educational Assistance
• Paid Parental Leave
• Company Paid Life Insurance
• Company Paid Short Term and Long Term Disability Insurance
• Various Employee Perks and Discounts
• Hospital Indemnity
• Critical Illness Insurance
• Accident Insurance

Sonesta is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Upon submitting your application, please ensure you complete a full application in addition to attaching a resume. Incomplete applications received will not be considered.