Conference & Events Planner (Finance)

The Conference and Events Planner (Preschool Programs) is an integral part of Arts4All Florida and performs administrative work and coordination of programs, events, and trainings related to visual and performing arts education for children with disabilities, ages 3-5. This position has responsibility for coordination of all aspects of assigned programs and events, including development, planning, promotion, scheduling, registration, delivery, and evaluation. Programs and events overseen include but are not limited to in-person and virtual community art classes, artist-in-residence programs, library art and literacy programs, early childhood teacher trainings, and more. The Conference and Events Planner (Preschool Programs) should have experience in planning and implementing arts education programs for children with disabilities, ages 3-5. This job includes occasional Saturdays and limited travel. Must have reliable transportation. Please note- this is a grant-funded position.

Arts4All Florida provides, supports and champions arts education and cultural experiences for and by people with disabilities. A private not-for-profit organization, Arts4All Florida conducts art education programs in schools, Department of Juvenile Justice facilities, and community centers; promotes the accomplishments of artists with disabilities through our artist registry, exhibitions, and performances; and increases access to the arts through professional development workshops. Arts4All Florida is headquartered in the College of Education at the University of South Florida. For more information on Arts4All Florida, please visit www.arts4allflorida.org.This position requires a Bachelor's degree in art education, special education, early childhood education, or related field, with two years of experience in related positions; or a Master's degree in the fields listed above; or an equivalent combination of related education and experience.

Demonstrated experience working with young children with disabilities preferred.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Coordinating all aspects of the in-person and virtual artist-in residence programs, community art classes, library art and literacy programs, and more for children with disabilities ages 3-5, including booking and scheduling programs; hiring teaching artists; overseeing registration; adding program information to the database; adhering to program budgets; tracking required forms and evaluations; coordinating production of flyers and other promotional materials; and serving as the main contact for site coordinators, teaching artists, and people registering or having questions.

Coordinating all aspects of early childhood educator professional learning opportunities focused on art education and accommodations for young children with disabilities, including booking and scheduling programs; hiring presenters and overseeing the Florida Department of Education review process; overseeing registration; adding program information to the database; adhering to program budgets; tracking required forms and evaluations; coordinating production of flyers and other promotional materials; ordering supplies; providing certificates of participation; and serving as the main contact for people registering or having questions.

Developing and testing accessible art education curriculum for children 3-5 and training teaching artists to utilize the curriculum. Other duties as assigned.